Emailing “final_v7_really_final.docx” back and forth loses edits. Word’s review tools keep every change visible and reversible.
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Track Changes
Review → Track Changes (Ctrl+Shift+E). From now on, insertions are underlined and deletions struck through, each with the reviewer’s name and time.
- Display for Review: “Simple Markup” shows a clean page with red bars in the margin; “All Markup” shows every change.
- Lock Tracking (Track Changes dropdown) with a password stops reviewers from switching tracking off.
Comments
Select text → Review → New Comment (Ctrl+Alt+M). Reply inside the comment thread instead of adding new ones.
Accept or reject
Use Next to jump change by change, then Accept or Reject. “Accept All Changes” is quick but read first.
Compare two versions
Someone edited without tracking? Review → Compare → Compare, pick the original and revised files, and Word produces a third document showing every difference as tracked changes.
⚠️ Before sending a document outside your company, run File → Info → Check for Issues → Inspect Document. Hidden tracked changes and comments travel with the file even when “No Markup” view hides them.
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