📘 Outlook Intermediate Course · Lesson 3 of 8
In this article Colour what matters Useful columns and grouping Practice Colour what matters
Classic Outlook: View > View Settings > Conditional Formatting > Add. Name “Boss”, Font: bold red, Condition: From = your manager. Add “Sent only to me” in blue (Condition > Where I am: the only person on the To line).
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Useful columns and grouping
View Settings > Columns: add Size , Categories , Attachment .
Arrange by Conversation for long threads; by From to see who is filling your inbox.
Save it: View > Change View > Save Current View as a New View , and apply it to other folders.
💡 View > Reset View fixes a folder that suddenly looks strange after an accidental drag of a column.
The new Outlook has fewer view options; use Focused Inbox, categories and filters (Filter > Has files, Mentions me) instead.
Practice
Create the two formatting rules and save a custom view called “My triage”.
← Outlook Intermediate Lesson 2: Search Operators and Search Folders Outlook Intermediate Lesson 4: Templates, Quick Parts and My Templates → Written by Atul Vij Atul (AJ) builds office-automation and local-first AI tools as Atulya AI, and works with Excel, SAP and Oracle EPM every day. He writes about the shortcuts, macros and automations that actually save time — plus the occasional wacky fact. Videos on YouTube: Lazy Automator AI (@LazyAutomatorAI).
More posts by Atul → ← Previous Outlook Intermediate Lesson 2: Search Operators and Search FoldersNext → Outlook Intermediate Lesson 4: Templates, Quick Parts and My TemplatesAdvertisement
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