📎 This article includes 1 downloadable practice file ↓
Your first flow: get a phone or Teams notification when an email from your manager (or a key customer) arrives, even if your inbox is busy.
Build it
- Create › Automated cloud flow, name it, choose the trigger When a new email arrives (V3) (Office 365 Outlook).
- Open advanced options: set From to the sender, or Subject Filter to a keyword like “URGENT”.
- + New step › Send me a mobile notification (install the Power Automate app) or Teams Post message in a chat or channel.
- Click in the text box and pick Subject and From from the dynamic content list.
- Save, then Test › Manually and send a matching email.
Dynamic content
Values from earlier steps (Subject, From, Received time, attachments) appear in the dynamic content panel. You’ll use it in every flow.
💡 Use the trigger’s own filters (From, Subject Filter) rather than a Condition step where possible; the flow then doesn’t run at all for other emails, saving your run quota.
Manage it
My flows › the flow › Turn off to pause it; Run history shows every run with inputs and outputs for each step.
Where people go wrong
| Problem | Cause |
|---|---|
| Flow doesn’t trigger | Wrong folder or filter; check the trigger’s Folder setting |
| Notification storm | Filter too broad |
Practice
Build the alert flow from the steps file and test it.
📎 Practice files for this article
- 📄Lesson 2 step-by-step guidePrintable steps to build the flow.⬇ TXT · 361 B
Free to use for learning. Files with macros (.bas) are plain text — import them with Alt+F11 → File → Import File, and always test on a copy.
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