📎 This article includes 1 downloadable practice file ↓
Advertisement
Accessible decks are also easier for everyone: clear titles, logical order, readable contrast. PowerPoint checks most of it for you.
Accessibility Checker
Review > Check Accessibility. Fix Errors first, then Warnings. The usual list:
- Missing alt text: right-click picture or chart > View Alt Text. Say what it shows and why it matters (“Column chart: South achieved 121% of target, East 63%”), not “chart”.
- Missing or duplicate slide titles: every slide needs a unique title, even if you hide it (move it off-slide) for design.
- Reading order: Review > Check Accessibility > Reading Order pane. Screen readers follow this, not what you see.
- Low contrast: light grey on white fails. Aim for dark text on light backgrounds.
💡 Mark purely decorative shapes as Decorative (in the alt text pane) so screen readers skip them.
Recording a presentation? Slide Show > Record, then export as video and add captions, or turn on live subtitles (Slide Show > Subtitle Settings) while presenting.
Practice
Download the practice deck: the first slide lists the tasks.
📎 Practice files for this article
- 📙Practice deckTasks for the Accessibility Checker.⬇ PPTX · 28 KB
Free to use for learning. Files with macros (.bas) are plain text — import them with Alt+F11 → File → Import File, and always test on a copy.
✨ Ask AI about this article
Stuck on a step? Ask a question and the AI answers using this article.
Free · AI can be wrong