TallyPrime Backup and Restore: Do It the Right Way

Your accounting data is years of vouchers, GST returns and ledgers. A failed hard disk shouldn’t be able to take it away.

Where the data is

TallyPrime stores each company in a numbered folder (for example 100000) inside the data path shown on the company selection screen — often C:\Users\Public\TallyPrime\data or a custom folder.

Take a backup

1. Open the Data menu (Alt+Y in TallyPrime) → Backup.
2. Choose the source (data path) and a destination — ideally a different drive or a USB disk.
3. Select the companies and press Enter. TallyPrime creates a compressed backup file.

Restore on a new computer

1. Install TallyPrime and activate the licence.
2. Data menu → Restore; choose the backup location as the source and the new data path as the destination.
3. Open the company and check the latest vouchers and trial balance.

A schedule that works

• Daily during busy periods (month-end, GST return week), weekly otherwise.
• Keep at least one copy off the computer — an external disk taken home or an encrypted cloud folder.
• Name backups with the date and keep the last few, so a corrupted backup doesn’t replace the good one.
• Test a restore every quarter on another PC.

Learn the basics in our Tally & Busy course.