Outlook Intermediate Lesson 8: Power Automate Flows for Email
Save invoice attachments to OneDrive automatically, get a Teams message for VIP mail and log orders to Excel with Power Automate cloud flows: no…
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Rules, templates and automation for a calmer inbox.
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← Excel
Outlook
Rules, templates and automation for a calmer inbox.
📄 20 articles⬇️ 20 with practice files🕒 Updated 11 Nov 2026
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Outlook Intermediate Lesson 7: Safe VBA Macros – Save Attachments, Unread Report, Template Replies
Three Outlook VBA macros that only read and save: save attachments of selected mails with the date in the file name, an unread-mail report…
Read article →Outlook Intermediate Lesson 6: Calendar Skills for Teams
Outlook Intermediate Lesson 6: Calendar Skills for Teams
Scheduling Assistant and room finder, shared and delegated calendars, time zones for overseas calls, Bookings pages and meeting habits that save time.
Read article →Outlook Intermediate Lesson 5: The 4D Inbox System and Category Color Management
Outlook Intermediate Lesson 5: The 4D Inbox System and Category Color Management
Set up a simple system with five colour categories and flag dates, Quick Steps and the daily and weekly routine that keeps the inbox…
Read article →Outlook Intermediate Lesson 4: Email Productivity with Quick Steps, Quick Parts and Templates
Outlook Intermediate Lesson 4: Email Productivity with Quick Steps, Quick Parts and Templates
Stop retyping the same emails: save .oft templates, insert Quick Parts paragraphs, use My Templates in new Outlook and fill-in placeholders for payment reminders…
Read article →Outlook Intermediate Lesson 3: Custom Views and Conditional Color Formatting
Outlook Intermediate Lesson 3: Custom Views and Conditional Color Formatting
Make important mail stand out: colour mail from your manager, show attachment size and category columns, group by conversation or sender, and save custom…
Read article →Outlook Intermediate Lesson 2: Advanced Search Operators and Persistent Search Folders
Outlook Intermediate Lesson 2: Advanced Search Operators and Persistent Search Folders
Find any mail in seconds with from:, hasattachments:, received: and AND/OR/NOT, and save repeated searches as Search Folders that update themselves.
Read article →Outlook Intermediate Lesson 1: Rules That Work – Conditions, Exceptions and Order
Outlook Intermediate Lesson 1: Rules That Work – Conditions, Exceptions and Order
Design Outlook rules that don't fight each other: conditions and exceptions, rule order, "stop processing more rules", and server-side vs client-only rules.
Read article →Outlook Lesson 8: Shared Mailboxes and Delegation
Outlook Lesson 8: Shared Mailboxes and Delegation
Work as a team in Outlook: open and send from shared mailboxes (sales@, accounts@), share and open calendars, give delegate access, set automatic replies,…
Read article →Outlook Lesson 7: Archiving and Mailbox Size
Outlook Lesson 7: Archiving and Mailbox Size
Stop "mailbox full" warnings: check your mailbox size, find and remove large emails, save attachments to OneDrive, use the Archive folder and online archive,…
Read article →Outlook Lesson 6: Signatures and Templates
Outlook Lesson 6: Signatures and Templates
Create a professional email signature (full and short versions), set defaults for new mail and replies, and save frequent replies as My Templates, Quick…
Read article →Outlook Lesson 5: Search Like a Pro
Outlook Lesson 5: Search Like a Pro
Find any email in seconds with Outlook search: from:, subject:, hasattachments:, received: dates, combining terms, the Search ribbon filters, search scopes, and Search Folders.
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