📎 This article includes 1 downloadable practice file ↓
Presenter View Tips
Presenter View shows you your notes, the next slide and a timer, while the audience sees only the current slide. It is the easiest way to present without reading from the screen.
- Turn it on: Slide Show tab → tick Use Presenter View. With one screen, press Alt+F5 to rehearse in it.
- Swap screens: if the audience sees your notes, click Display Settings → Swap Presenter View and Slide Show.
- Jump to any slide: type the slide number and press Enter, or click See all slides.
- Blank the screen: B for black, W for white — useful during discussion. Press again to return.
- Zoom in: click the magnifier and pick an area — great for dense tables or charts.
- Use the timer: it starts with the show; pause it during questions.
- Write notes you can glance at: short bullet cues in large font (the notes text size can be increased in Presenter View), not full paragraphs.
💡 Rehearse with Slide Show → Rehearse with Coach (Microsoft 365) for feedback on pace, filler words and reading from slides.
More in the Office Shortcut Finder and Slide Master guide.
📎 Practice files for this article
- 📙Practice deckPractice file from the matching course lesson.⬇ PPTX · 39 KB
Free to use for learning. Files with macros (.bas) are plain text — import them with Alt+F11 → File → Import File, and always test on a copy.
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